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Parade/Walk/Race Application*

2. Application to Conduct Parade/Walk-A-Thon/Race

4. Applications will only be processed, and permits issued if the event/activity adheres to mass gathering and capacity guidelines as issued by the State, County, and City.  Users are encouraged to practice physical distancing, wear a mask when unable to socially distance, and practice proper hand hygiene.

6. Current Requirements

   Only posted, City pre-approved routes will be permitted at this time. No special routes permitted at this time. Preapproved Routes may be viewed on the City's website. 

7. Please read entire document and complete in its entirety. Please contact sstamper@cityoffrederickmd.gov to check date availability for event and any other park areas requested prior to submitting application packet. APPLICATIONS MUST BE SUBMITTED 90 DAYS PRIOR TO DATE OF EVENT. A CERTIFICATE OF INSURANCE (as well as a  Letter of Intent/Good Faith if  current insurance is to renew prior to event date)  IS REQUIRED WHEN SUBMITTING APPLICATION.

11. Requesting Organization:
13. Organization Mailing Address:
15. Address1
17. Address2
19. City
20. State
21. Zip
23. Daytime phone:
25. Cell Phone:
27. Email Address:
29. Applicant Full Name:
31. Applicant Mailing Address
33. Address1
35. Address2
37. City
38. State
39. Zip
41. Daytime Phone:
43. Cell Phone:
45. Email Address:
47. Requested Date of Event/Registration Start Time:
    Requested Date of Event/Registration Start Time:

    Requested Date of Event/Registration Start Time:
48. Requested Day of the Week:
50. Event Start and Stop Time:
    Event Start and Stop Time: Start Time

    —

    Event Start and Stop Time: End Time
51. Type of Event:
    -- Select One --ParadeWalkRace
53. If you have historical use of this day/date (i.e. 2nd Saturday in October) and route, please list prior dates/routes here: Note**Any other park amenities must be reserved each year and are not "held" for you the following year.
55. Name and Purpose of Event:
57. Number of Pedestrian Participants:
58. Number of Vehicles:
60. Number of Animals:
61. Number of Animal Drawn Vehicles:
63. Number of Bands:
64. Number of Floats:
66. Description of any unusual vehicles/floats/ participants (e.g. large helium balloons, etc.):
68. If Walk-A-Thon or Race check which route:
    -- Select One --Baker 5K Baker Walk OnlyMonocacy 5KRiverwalk/Rivermist 5KWhittier 5K

    Preapproved routes can be viewed online at www.cityoffrederickmd.gov.
70. Additional equipment at event (i.e. band, DJ, signage, banners, tables/chairs, portopots, etc.):
72. Provide sketch of areas in park where equipment will be placed.

    Reservations of additional park areas and additional fees may apply. Equipment delivery and pickup to occur within your reservation timeframe.  ALL EQUIPMENT DELIVERY/PICKUP TO OCCUR WITHIN YOUR RESERVATION TIMEFRAME.

74. Will there be vendors present selling services, food/beverage, or merchandise?
    If yes, please list type of vendors. A vendor/peddler permit will be required from the Building Department for any sales.
76. List of vendors:
78. Special Expenses:
    SEE Sec. 18-10 attached.
80. Special Traffic Considerations:
    All Parades & 5Ks must submit proof of traffic control, 30days prior to permit issuance.
82. Proof of Traffic Control:

    SEE Sec. 18-11 attached and #4 in policies. Parades and 5K races must obtain services and provide proof to Office Manager 30days prior to event, to ensure safe and secure road closings, road crossings and route security

84. Reserved Parking

    Reserved parking permit must be obtained from parking department, 301.600.1429.  Additional fees may apply. 

86. Name & contact info for two (2) people to act as Event Representatives during the event:
88. First Name
89. Last Name
91. Phone:
92. Email:
94. First Name
95. Last Name
97. Phone:
98. Email:
100. Check any additional assistance required (if available):
     -- Select One --Restrooms (if available)Electricity (if available)

     Restrooms may not be available due to weatherization and Covid-19. Not all locations have restrooms or electric available.

102. Expected Attendance Total:*
104. List any other specific requests/details regarding your event:
106. Issuance of a permit will reserve the above-referenced facility for the exclusive use of the user holding the permit. The facility is subject to inspection by any authorized representative of The City of Frederick in order to assure proper use of City property, including but not limited to compliance with any state or local regulations or orders pertaining to the COVID-19 pandemic. The permit must be in the possession of the user to whom it is issued and shown upon request to any authorized representative of the City. The user agrees to abide by all procedures, policies, and rules governing use of the facility. The user is responsible for the conduct of its invitees and guests, and hereby agrees to keep the facility in good repair during its use thereof. In the event that any invitee or guests of the user causes damage to the facility, the user hereby agrees to pay any costs incurred by the City in repairing such damage. The user is further responsible for any loss, damage or injury to any and all personal property that it or its agents, representatives, invitees or guests, may bring to, store at, or leave at the facility. The user agrees to release the City from any and all civil liability relating to any accident, injury, loss, or damage occurring in connection with the use of the facility, including but not limited to the contracting of COVID-19, and will indemnify the City from third-party claims in connection with such use.*

     1. I have read and agree to the User Responsibilities as attached to this document
108. Upload Certificate of Insurance and Letter of Good Faith: *

     Please attach Certificate of Insurance naming ‘The City of Frederick’, 101 N Court Street, Frederick MD 21701 as the holder in the amount of one million general liability and two million aggregate

Leave This Blank:


110. 1. Receive an email copy of this form.
111. Email address

     This field is not part of the form submission.

112. Submit

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