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2. Application to Conduct Parade/Walk-A-Thon/Race Within Frederick City Limits Public Area or Public Right of Way.

4. Applications will only be processed, and permits issued if the event/activity adheres to mass gathering and capacity guidelines as issued by the State, County, and City.  Users are encouraged to practice physical distancing, wear a mask when unable to socially distance, and practice proper hand hygiene.

6. Current Requirements

   Only posted, City pre-approved routes will be permitted.  No special routes permitted. Preapproved Routes and additional Parade, Walk Race information may be viewed on the City's website: https://www.cityoffrederickmd.gov/1054/Parades-Walks-Races .   COMPLETE APPLICATION PACKETS AND NONREFUNDABLE APPLICATION FEE MUST BE SUBMITTED 90 DAYS PRIOR TO PROPOSED DATE OF EVENT.

   AS OF JUNE 1, 2023 - Nonrefundable application fee for Parade ($200), Walk ($50) or Race ($100) must be submitted along with ALL paperwork, prior to event date being secured, or review of application packet.  Once Office Manager receives the online application packet, applicant will be contacted to remit NONREFUNDABLE application fee.  Additional fees for park amenities, or City permits may be required prior to permit issuance. 

7. Please read entire document and complete in its entirety, attaching all information requested. Event date will not be secured, and review of request will not begin until NONREFUNDABLE application fee, and required documents have been received. Please contact sstamper@cityoffrederickmd.gov if you have any questions, and/or to check date availability for event and any other park areas requested prior to submitting application packet. 

9. Upload Certificate of Insurance and Letter of Good Faith: *

   Please attach Certificate of Insurance naming ‘The City of Frederick’, 101 N Court Street, Frederick MD 21701 as the holder and additional insured in the amount of one million general liability and two million aggregate

13. Requesting Organization:
15. Organization Mailing Address:
17. Address1
19. Address2
21. City
22. State
23. Zip
25. Organization's Main Phone:
27. Organizations Main Email Address:
29. Applicant/Contact's First & Last Name:
31. Applicant/Contact's Mailing Address (If different from Main Organization Info)
33. Address1
35. Address2
37. City
38. State
39. Zip
41. Applicant/Contact's Daytime Phone & Extension:
42. Applicant/Contact's Cell Phone:
44. Applicant/Contact's Email Address:
46. Requested Date of Event/Reservation and Set up Start Time:
    Requested Date of Event/Reservation and Set up Start Time:

    Requested Date of Event/Reservation and Set up Start Time:
47. Requested Day of the Week:
49. Event Participant Registration Start Time:
    Event Participant Registration Start Time:
51. Official Start and Stop Time for Public Event:
    Official Start and Stop Time for Public Event: Start Time

    —

    Official Start and Stop Time for Public Event: End Time
52. Type of Event:
    -- Select One --ParadeWalkRace
54. Event Reservation/Cleanup Conclusion TIme:
    Event Reservation/Cleanup Conclusion TIme:
56. If you have historical use of this day/date (i.e. 2nd Saturday in October) and route, please list prior dates/routes here: Note**Other Park areas/amenities may be reserved, if available, but are not "held" from one year to the following year.
58. Name and Purpose of Event:
60. Number of Pedestrian Participants:
61. Number of Vehicles:
62. Number of Animal Drawn Vehicles:
63. Number of Animal Participants:

    Animal participants require additional insurance and information. 

65. If animal participants, Describe applicant's plan: registering # of; valid rabies shots, leashes, waste receptacles, and animal waste pickup/removal.
67. Number of Bands:
68. Number of Floats:
70. Description of parade lineup/staging plan and/or any unusual vehicles/floats/ participants and/or activities (e.g. large helium balloons, etc.):
72. Will there be a DJ? Band?

    1. Yes, Insurance from your DJ may be required , if not utilizing bandshell or amphitheater
    2. NO
74. If Walk-A-Thon or Race check which route:
    -- Select One --Baker 5K Baker Walk OnlyMonocacy 5KRiverside Center/Rivermist 5KWhittier 5KApplicant's Previously Permitted Route with NO Modifications. Email map and written turn by turns to sstamper@cityoffrederickmd.gov

    Preapproved routes can be viewed online at www.cityoffrederickmd.gov.

76. List Additional equipment at event (i.e. band, DJ, signage, banners, tables/chairs, portopots, petting zoo, inflatables, generators):

    Petting zoos, inflatables, generators, water slides, and special activities may require proof of insurance from the vendor, or other information.   ALL EQUIPMENT DELIVERY AND PICKUP TO OCCUR WITHIN YOUR RESERVATION TIMEFRAME.

78. List all areas of the park to be reserved/used for event
80. Provide sketch of areas in park where equipment will be placed.

    Reservations of additional park areas and additional fees may apply.   Reserved park amenities will be unlocked/turned on by Park staff during the seasonal work shift.  (Normal workshifts begin at 6 am Memorial Day thru Labor Day, and 7 am the remainder of the year).  ALL EVENT EQUIPMENT DELIVERY/PICKUP TO OCCUR WITHIN YOUR RESERVATION TIMEFRAME.

82. Will there be ANY sales? This includes applicant, vendors, and/or mobile (ex: food truck) for sales of food/beverage/merchandise. NOTE no sales or mobile vendors permitted in HIstoric Preservation district which includes Baker Room 1

    1. YES, additional information required
    2. NO
    3. SPONSORS ONLY but NO SALES OF ANY KIND

84.  A vendor/peddler permit (additional fee) will be required from the Building Department for any sales.  Mobile vendors  and/ or alcohol sales are not permitted within the Historic Preservation District..   Alcohol is not permitted in City parks without a waiver from the Mayor and Board of Aldermen.  The waiver process is a multi-month process, and additional permits/licenses may be required at additional cost.   No waivers granted for alcohol sales in the Historic Preservation District.

86. List of vendors, including # of vendors, and type of sales:
88. Special Expenses:
    SEE Sec. 18-10 attached.
90. Special Traffic Considerations:

    All Parades & 5Ks must submit proof of traffic control, 45 days prior to permit issuance.

92. Proof of Traffic Control:

    SEE Sec. 18-11 attached and #4 in policies. Parades and 5K races must obtain services and provide proof to Office Manager 45 days prior to event, to ensure safe and secure road closings, road crossings and route security

94. Reserved Parking

    Reserved parking permit must be obtained from parking department, 301.600.1429.  Additional fees may apply. 

96. Name & contact info for two (2) people to act as Event Representatives during the event:
98. Contact Person #1 First & Last Name
100. Contact Person #1 Cell Phone:
101. Contact Person #1 Email:
103. Contact Person #2 First & Last Name
105. Contact Person #2 Cell Phone:
106. Contact Person #2 Email:
108. Check any additional assistance required (if available):
     -- Select One --Restrooms (if available)Electricity (if available)

     Restrooms may not be available due to weatherization and Covid-19. Not all locations have restrooms  and/or electric available.

110. Expected Attendance Total:*
112. List any other specific requests/details regarding your event:
114. Issuance of a permit will reserve the above-referenced facility for the exclusive use of the user holding the permit. The facility is subject to inspection by any authorized representative of The City of Frederick in order to assure proper use of City property, including but not limited to compliance with any state or local regulations or orders pertaining to the COVID-19 pandemic. The permit must be in the possession of the user to whom it is issued and shown upon request to any authorized representative of the City. The user agrees to abide by all procedures, policies, and rules governing use of the facility. The user is responsible for the conduct of its invitees and guests, and hereby agrees to keep the facility in good repair during its use thereof. In the event that any invitee or guests of the user causes damage to the facility, the user hereby agrees to pay any costs incurred by the City in repairing such damage. The user is further responsible for any loss, damage or injury to any and all personal property that it or its agents, representatives, invitees or guests, may bring to, store at, or leave at the facility. The user agrees to release the City from any and all civil liability relating to any accident, injury, loss, or damage occurring in connection with the use of the facility, including but not limited to the contracting of COVID-19, and will indemnify the City from third-party claims in connection with such use.*

     1. I have read and agree to the User Responsibilities as attached to this document
Leave This Blank:


116. 1. Receive an email copy of this form.
117. Email address

     This field is not part of the form submission.

118. Submit

* indicates a required field